Roosevelt Island has just receive two new XD40 buses, #8 and #9, to replace Orions #1 and #4. Photos are on Facebook so far.
https://rioc.ny.gov/Board/NB-8.pdf
PROPOSED RESOLUTION AUTHORIZATION TO ENTER INTO CONTRACT WITH NEW FLYER INDUSTRIES, INC. FOR THE PURCHASE OF TWO XCELSIOR D40LF DIESEL BUSES ___________________________________________________________________
RESOLVED by the Board of Directors of the Roosevelt Island Operating Corporation of the State of New York, as follows: Section 1. that the RIOC Acting President/Chief Executive Officer or her designee is hereby authorized to negotiate and enter into a contract with New Flyer Industries Inc. for the purchase of two Xcelsior D40LF diesel buses, upon the terms and conditions substantially similar to those outlined in the Memorandum from Cyril Opperman to the Board of Directors/Susan Rosenthal dated June 14, 2016, attached hereto; Section 2. that the Acting President/Chief Executive Officer or her designee shall take such actions and/or execute such instruments as necessary to effectuate the foregoing; Section 3. that this resolution shall take effect immediately.
TO: Board of Directors/Susan Rosenthal
FROM: Cyril Opperman
DATE: June 14, 2016 RE: Bus Purchase Request
Background
The RIOC Orion Red Bus Fleet is aging and will need to be phased out over time. As the lifespan of these buses comes to an end, wear and tear has taken its toll which has resulted in costly repairs that are becoming more problematic. Moreover, the availability of parts for repairs is limited as Orion Bus Co. has gone out of business (as of 2013). This creates an entire slew of problems – from a supply shortage to more expensive prices from suppliers. Currently, we are looking to replace two busses, Bus #1 and Bus #4. The cost of repairing these two buses (amongst others) is becoming prohibitively expensive, making the purchase of new busses more economically practical. There are two bus types that are being considered, pure diesel and hybrid. The pure diesel models cost less and generally need fewer costly repairs than hybrid buses. In regards to their carbon footprints, the diesel and hybrid versions have almost identical emissions, as evidenced in the chart below. Eventually, the Department of Operations is looking to phase out all seven buses in RIOC’s Orion Red Bus Fleet. Funds have been allotted in the current 6-year budget to replace one bus per year from 2016 through 2022 in order to facilitate continuous service. Carmine Fiore, the New Flyer salesman, will assist us in the bus purchasing process by working with the Transportation Authority (“TA”). This will enable RIOC to purchase buses from the TA’s block order (piggy-backing), speeding up and simplifying the process on RIOC’s end. Costs amount to $468,000 per diesel bus, compared to $659,735 per hybrid bus ($191,735 more expensive). Total costs for two diesel buses amount to $936,000 for two New Flyer Xcelsior D40LF buses. Alternatively, a total of $1,319,470 would be the cost for two New Flyer Xcelsior H40LF hybrid buses. We have recently received a quote from New Flyer for $425,00 per same model bus, with a quote attaced separtely to this document.
Procurement Process
The RIOC Operations Department has contacted three commuter bus manufacturers that have offered their prices for low-floor all-diesel models. Below is a summary of the three bids received, including company, model, price and other relevant information. These bids were evaluated based on specifications desired, intercompany history and price.
Company Model Type Length/Width Capacity Diesel Price Add. Hybrid Costs
New Flyer Xcelsior D40LF Diesel 40’/102” 40 seated, 25 standing $468,000 $191,735
Nova Novabus LFS Diesel 40’/102” 40 seated, 25 standing $480,000 $200,000
Gilig (Refurbished) Low Floor BRT Diesel 40’/102” 40 seated, 25 standing $450,000 $200,000
Recommended Vendor
New Flyer Industries Inc. is our recommended vendor, as they offer competitive pricing, meet all of the Department of Operations requirements and we have a long standing business relationship. New Flyer is the leading manufacturer of heavy-duty buses in the U.S. and Canada, headquartered in Winnipeg, Manitoba, Canada. RIOC and New Flyer have been conducting business together for over 20 years, starting with a purchase of four buses in 1994. A New Flyer bus that was purchased in May of 1994 was put out of service on November 3rd, 2009, lasting over 15 years. This goes to show the reliability and durability of a New Flyer bus. In addition, mechanics knowledge with the company’s buses strengthen our recommendation to award the contract to the company. RIOC’s Department of Operations requests an authorization for a not-to-exceed amount of $468,000 per bus, for a total purchase order of $936,000 for two buses.